Student checking out a book at the 1st floor service desk

Borrowing & Renewals

Who can Borrow?

  • Library accounts are issued to current students*, staff, faculty, and emeriti. Your UCard is your library card.
    • All circulating physical collections are available for checkout.
    • Electronic resources are available by logging in through the University of Utah with your University credentials.**

    • Renewals, recalls, holds, and delivery are available for most circulating collections

  • Visiting Scholars, Visiting Postdoctoral Scholars, and Visiting Graduate Students with accompanying letter of appointment from the Dean of the Graduate School (Policy 6-317: Visiting Scholars)
    • All circulating physical collections are available for checkout.
    • Electronic resources are available by logging in through the University of Utah with your University credentials.**
    • Renewals, recalls, holds, and delivery are available for most circulating collections

  • University Retirees who have gone through Full Retirement according to (Policy 5-112: Retirement) with an accompanying Retiree Ucard.
    • Due to the license agreements the Marriott Library has negotiated with vendors and publishers, most of the databases, online journals and electronic books offered by the Library are only available to University of Utah students, faculty and other employees. Individuals who are not current students, faculty members, or otherwise employed by the University may secure access to some electronic resources if using a Library computer.*
    • All circulating physical collections are available for checkout.
    • Renewals, recalls, holds, and delivery are available for most circulating collections

  • Teaching and Research Assistants for current University of Utah faculty or staff members (Sponsor)
  • The proxy patron will be issued a Proxy card that should be used only when checking-out materials for their sponsor.
  • Proxy cards cannot be used to initiate an Interlibrary Loan request or to access electronic material.
  • The Proxy and Sponsor both need to be present to submit an application at the level 1 Information Desk.

Eligibility
  • An officially designated Affiliate of the University of Utah who’s sponsoring department has completed the University HR Affiliation process.
    • Confirmation of affiliation status and affiliation type should be provided to the Library from the sponsoring department in the form of the University HR letter of welcome plus a description of their role as an affiliate from the department. Send the letter and desription to mlib-circulation@lists.utah.edu. The letter should include the affiliate’s name, start date, and the expected completion date.
  • Your UCard is your library card.
Privileges
  • All circulating physical collections are available for checkout.
  • Electronic resources are available by logging in through the University of Utah with your University credentials.*
  • Renewals, recalls, holds, and delivery are available for most circulating collections

More information regarding affiliation status can be found here.

Apply for Free Permit

  • Eligibility
    • State of Utah residents 18 years and older with current government-issued Photo ID
    • Faculty, staff and students of UALC or GWLA member institutions with proof of current affiliation
    • University of Utah Alumni
    • Spouses and domestic partners of current University of Utah faculty or staff members.
    • Continuing Education / Lifelong Learning students
    • Utah International Baccalaureate (IB) high school students with a completed form from your IB program Coordinator.
  • Privileges
    • Allows a maximum of 5 concurrent checkouts. Renewals, recalls, and holds are not available 
    • General Collection, Maps, and Juvenile collection items are browsable collections and are available for checkout
    • Requests on most items found in the Automated Retrieval Center. Requests can only be made at any service desk.
    • Reserve, Video and Computer Games, and equipment loans are not available for checkout.
    • Interlibrary Loan services are not available
    • Due to the license agreements the Marriott Library has negotiated with vendors and publishers, most of the databases, online journals and electronic books offered by the Library are only available to University of Utah students, faculty and other employees. Individuals who are not current students, faculty members, or otherwise employed by the University may secure access to some electronic resources if using a Library computer.

Apply for Expanded Permit

  • Eligibility
    • Patrons 18 years and older with current government-issued Photo ID
      • $100.00 Annual Fee
    • University of Utah Alumni
      • $75.00 Annual Fee ($25.00 discount)
  • Privileges
    • Allows a maximum of 40 concurrent checkouts
    • Allows a maximum of 2 renewals per item. Recalls and holds are not available. 
    • General Collection, Maps, and Juvenile collection items are browsable collections and are available for checkout
    • Requests on most items found in the Automated Retrieval Center. Requests can only be made at any service desk.
    • Reserve and equipment loans are not available for checkout.
    • Interlibrary loan services are not available.
    • Due to the license agreements the Marriott Library has negotiated with vendors and publishers, most of the databases, online journals and electronic books offered by the Library are only available to University of Utah students, faculty and other employees. Individuals who are not current students, faculty members, or otherwise employed by the University may secure access to some electronic resources if using a Library computer.
 

Loan Periods & RECALLS

Circulating library materials may be checked out at the Level 1 Library Information Desk or Level 3 Library Information Desk. Circulating library technology may be checked out at the Level 2 Knowledge Commons Desk or make an online request. Microforms, Current Periodicals, items from the Fine Arts & Architecture Library and items from Special Collections do not circulate. If you have a question about the circulation period for a particular item check the library catalog or any service desk.

Most books, journals, documents and bound materials circulate for 120 days to University of Utah faculty, students, staff and Library Permit holders. More information about available technology equipment and its circulation periods.

Please be aware that when materials are recalled by another patron, your loan will be shortened to 14 days. The new due date is noted on the recall notice sent to your email. Items may be recalled at any time so items should be returned prior to travel.

  • Recall – a patron physical item request that is made on an item that is currently on loan to another library patron.

Overdue Fees & Fines

Books, Documents and Multimedia Material

  • Patrons are charged a lost item replacement fee after 14 days past the due date.

Knowledge Commons

  • Patrons are charged an overdue fine of up to $1.00 per day, up to $50.00.
  • Patrons are charged a lost item replacement fee if item is 3 or more days past the due date.

Course Material

  • Patrons are charged a lost item replacement fee after 3 days past the due date.

Recalled by another library user

  • Patrons are charged a lost item replacement fee 3 days past recall due date.

Interlibrary Loan Material

  • Patrons are charged a lost item replacement fee 14 days past the due date.

Lost Item Charges

If an item is more than 14 days overdue, it is considered "lost" and the patron is charged the current cost to replace the item.

Alternately, you may purchase a replacement copy if it is in good condition and the same edition, or newer, as the lost item. When an item is replaced, the lost item replacement fee will be removed from your account. 

If a lost item is returned, the lost item replacement fee will be removed from your account. Please note that, while the lost item replacement fee will be removed, there may still be recalled or overdue fines associated with the item.

Fines and replacement fees for books and media can be paid at either the Level 1 or Level 3 Library Information Desk or over the phone at 801-581-8558. Technology fines can be paid at the Level 2 Knowledge Commons Desk or over the phone at 801-581-4808.

Borrower's Responsibilities

  • You are responsible for all materials checked out on your account and any fees or damages incurred until the item is returned.
  • Your library privileges are not transferable, do not loan your Ucard, Library Permit, or borrowed items to others. Also, do not depend on others to return items for you.
  • Responsibility for unauthorized use or loss of your Ucard or Library Permit lies with the person to whom it is issued.
  • Report a stolen or lost Ucard immediately to Marriott Library Operations & Protection Services at 801-581-8558.
  • It is the responsibility of you, as the borrower, to note the time and date that their materials are due. Overdue notices are sent as a courtesy. Failure to receive these notices does not remove the borrower's obligation to return material by the due date, nor does it constitute grounds for reducing a borrower's fines.
  • When another borrower requests an item that is currently on loan to you, the item is considered ‘Recalled.’ Please be aware that when materials are recalled the loan will be shortened. The new due date is noted on the recall notice. Items may be recalled at any time, and thus it is recommended that items should be returned prior to travel.
  • If you receive overdue notices for materials that you believe have been returned, contact the library specified on the notice or email Marriott Library Operations & Protection Services.
  • Items should be returned on time and in the same condition as when they were loaned to you.
  • You may be charged up to the full lost item replacement fee for lost, stolen, or damaged items, or for items returned with components missing.
  • It is the responsibility of you, as the borrower, to note any existing damage to library material and bring it to the attention of a library employee as to not incur a fee.
  • The Library reserves the right to refuse access and borrowing privileges to any person who fails to observe the Marriott Library’s Borrowers Responsibilities and the Marriott Library’s Patron Policies & Responsibilities.